Bioacademy Webmail provides a web interface for registered bioacademy users to have access to their mailboxes at the bioacademy.gr domain. It is much like a mail-client program installed on your PC (eq. Outlook express) but this one works over the web. It provides some kind of flexibility to users in the case they need to read their e-mails and do not have access to their PC where an e-mail account is configured.
It is also the only way for someone located outside the network facilities of the Bioacademy institute, to have access to his/her mailbox. The only tool needed for someone to use this service is a web browser and an Internet connection.
registered users that have a valid and working e-mail account at the
bioacademy.gr domain can use the Webmail service.
Someone has to login by providing his/her credentials (username, password) in order to access his/her mailbox.
should be very careful with their credentials and especially their
Unattended or easily guessed passwords can allow anyone to have access to your e-mails. Even worse someone can pretend it is you and start sending offending or malicious emails to your contacts or to strangers (Read more about choosing a password).
should scan the e-mails they send and receive for viruses and other malicious content.
Although that a centralized mail filtering program checks all emails, some of them may find their way to bypass these checks, so it is essential that users should also take their own precautions.
Do not leave all your e-mails on the server.
Once you have read your emails either delete them or download them locally to your workstation especially when these emails have attached files. Try to keep only important messages to your Webmail account. The storage capacity of the mail server is not unlimited and anyone using this service must take this under consideration in order for this service to work properly (Read More).
Try to use your bioacademy email
account only for exchanging messages related to your work at the
Do not use your bioacademy account to send and recieve messages that are irrelevant to your job here at bioacademy. There are other free and publicly available generic web based email services (like yahoo, gmail etc.) you can use.
Webmail lets subscribed users have access to their email account from any computer as long as it is connected to the Internet. Due to the fact that the Webmail login page can be accessed from any Internet user, further security countermeasures must be applied to minimize the probability of a malicious user compromising a legitimate email account.
As the Webmail login page is accessible from anywhere and everyone in the Internet, a malicious user might try to guess your password by doing several successive attempts until he finds the correct one. Of course most of the times this is implemented by automated tools which try thousands of possible passwords without the intervention of a person.
In order to protect users from password guessing attacks, Webmail allows only a limited number of subsequent failed logins to the Webmail interface, after which the user is not allowed to login for a short time period.
Our system includes a mechanism for validating the strength of new passwords and only the ones that meet certain criteria will be accepted.
In order for someone to change his/her password successfully the instructions outlined below should be followed.
|Class 1||Lowercase Letters||a - z|
|Class 2||Uppercase Letters||A - Z|
|Class 3||Digits||0 - 9|
|Class 4||Special Characters||! # @ $ % ^ & * ( ) < > . ? etc|
for example: Mypassword consists of one class, myPassword consists of two classes
similarly: mypassword2 consists of one class, my2password consists of two classes
||Invalid, only one character class.|
|l3tmeGetIn||Valid, 3 different character classes in a 10 character long password.|
|Letmegetin2||Invalid, only one character class. uppercase letters at the beginning and digits at the end do not count.|
|LetmeGetIn||Invalid, a password consisting of only two character classes must be at least 12 characters long.|
|l3tMe!n||Valid, 7 characters long password consisting of all 4 character classes.|
Every email received by our mail server is stored in the server until a user requests it. For users only using the Webmail interface for accessing their email account, messages are left on the server until the user deletes them. Users must be aware that the server handles a very large amount of email messages every day and leaving all these messages on the server will end up in a resource starvation situation where there will be no more available space left on the server for new messages to be stored. This will also prevent the mail service to work efficiently and in extreme situations it may even become unavailable.
The INBOX is the folder where all your received emails are stored (except from the filtered spam emails). Having a very large INBOX consumes space in the server's hard disk and also makes the Webmail service difficult (and sometimes impossible) to use. This mostly applies to users that exclusively use Webmail and leave their messages on the server.
These are some good practices the users should follow :
By regularly doing the steps described above you will end up having an up-to-date backup of your emails locally to your computer, Webmail access will be faster and you will help in maintaining a more efficient service.
In WebMail there is a feature that allows users to take backups by downloading their emails (including attachments) locally to their computer. Users from the Webmail interface can select one or more messages and then choose the Download option from the More ... menu entry at the top of the page. This will download to disk the selected messages in a compressed (.zip) format. After that if the user decompresses the downloaded files it is possible to load the produced .eml files into the email-client program installed on the computer (eq. Outllook, Thunderbird etc.).
Last Update 23/03/2023